PRINTER SETUP PROCEDURES
AARP Foundation Tax-Aide October 2, 2014 Page 3 of 18
models of Tax-Aide network printers are provided in the Network Printers (Wired and Wireless)
section of this document.
• Printer Sharing/Standalone Printer (Wired)
• Network Printers (Wired and Wireless)
Other printer setup definitions:
• Print server computer – a computer that has a printer connected to it by a USB cable.
Other computers on the network send their print jobs to the printer through this computer.
This printer is called a shared printer. This is the same connection as used on a standalone
computer, but in that case the printer is not shared.
• Print server module or print server device – a network device that converts a non-
network printer to a network printer. The device connects to the printer via a USB
connection and connects the printer to the network via a wired or wireless, or both,
adapter.
Printer Sharing Preparation
Setup the computer for File and Printer Sharing.
Before you set up the printers for printer sharing, the computer operating system has to be
configured to allow file and printer sharing, in general. Use of standalone or network
printers do not require that File and Printer Sharing be turned on. There are two
configurations of File and Printer Sharing.
The first case is full File and Printer Sharing that is used on secure networks, e.g.,
non-public networks that require a WPA2-PSK security key to be entered before
attaching devices to the network. This is the typical case when you use an AARP
router to connect to a site’s network or when you use Hosted Networks Internet
Connection Sharing.
The second case is when you are using a Public Wi-Fi system such as a library,
Starbuck’s, etc. In this case, you will have Printer Sharing enabled on the Print
Server computer, but File sharing turned off. File and printer sharing should be
turned off on all other computers. These three procedures will now be described.
Enabling File and Printer Sharing.
To enable File and Printer Sharing, do the following:
Go to the Control Panel
Click on the Network and Sharing Center
In the left panel, click “Change advanced sharing settings”
Check the following options under “Home or Work (current profile)
o Network Discovery
Turn on network discovery
o File and Printer Sharing
Turn on file and printer sharing
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